Library Advisory Board Minutes

MINUTES

CASCADE TOWNSHIP LIBRARY ADVISORY BOARD

Monday, December 9, 2002

7:00 P.M.

Members present: Christenson, Dupke, Dustoor, Fry, Quinlan, Straub, Sturges, Vos, Warnock.

Library Staff present: Cutler and McRobb.

Item #9B was added to the agenda to read "Program Room Rules".

Charles Fry asked for a motion to approve the minutes of November 11, 2002. The motion was seconded and the minutes were approved.

The presentation to the Township Board subcommittee was discussed. Supervisor Michael Julien encouraged the Library Advisory Board to solicit for donations. The Friends of the Library have shown their support with a pledge of $75,000. The Library Advisory Board will work to establish focus groups in the community to elicit more support. Ed Dupke commended the committee for making the presentation to the subcommittee. Diane Cutler feels the smaller size (2,500 – 3,000 sq. ft.) community room was well received by the subcommittee and nice to see recognition for study areas. Charles Fry also feels very good support from the Township Board subcommittee.

Charles Fry suggested this Board begin actively seeking gifts/donations and start working on focus groups. Gifts should be provisional with possible naming opportunities. Set our hopes high. Charles feels this Board got all they were going for in support from the subcommittee.

Focus groups will receive a more meaningful response with a personal invitation to join instead of a general public hearing type meeting. Small responses can be expected from a written survey. A telephone survey was suggested to members of Friends of the Library. Friends will be asked for their support at future meetings. Perhaps a form letter could be put out on a website for members to e-mail their support to the Township Board.

Ed Dupke pointed out the need to first identify key groups that would give support and gift/donations. The power point presentation should be tailored and limited to about 10 minutes to show the need to the focus groups.

Diane Cutler identified tutored students, home schooled children and their parents, Cascade Business Association, story-time parents, Lions Clubs, Scout leaders, Sentinnel Pointe Community, and Forest Hills Senior Center as a few potential groups.

Connie Christenson suggested having a quote from a local school board or PTA in a newspaper article making positive comments for the Library expansion. The Friends of the Library has some connections with several retired teachers within their membership.

Ed Dupke raised the question of hiring a professional fundraiser.

Diane Cutler commented Sandi Frost Parrish immediately comes to mind.

Charles Fry asked for volunteers to become part of a communication group to re-do the power point presentation. Ed Dupke, Diane Cutler, Bob Vos, and Meher Dustoor were selected. Ed related the group will work on getting the presentation down to about 10 minutes and presentable for any group of citizens. Lynne Quinlan commented that Mary Hollinrake at the Wyoming Library would be a valuable resource also.

Ed Dupke was nominated for the position of Vice Chair. The nomination carried unanimously.

Diane Cutler reported on library activities. The Read Along the River program began on December 3^rd. Meet the author of Peace Like A River on March 20^th at Sunshine Community Church. The Friends of the Library magnet and a pet calendar are available at the Library. The windows in the front of the building will be tinted during December. Rugs for the lobby have been purchased. The book returns remain closed until the mold problem is solved. Kent District Library will be getting a new website next year. The new catalog system will be operational on March 3, 2003 offering faster and better service.

Connie Christenson will be going off the Library Board next month. The Advisory Board commended and thanked her for the excellent job.

Diane Cutler related the rules for use of the program room need updating. The present guidelines are six years old. The revisions should be done with the new space in mind. The current charge is $25 to use the room. Consideration should be given so that groups like Scouts could use the rooms. Diane would like to see a committee set up to review the rules and also get some input from Marilyn Thompson in the Township office. Mary Ann Warnock, Holly Sturges and Diane will meet to review the regulations.

Charles Fry mentioned he will be gone for six weeks after January 1^st.

Phil Davis entered the meeting at 8:05 p.m. He presented a time line schedule and a design area summary.

The next meeting is scheduled for January 13th, 7:00 – 9:00 p.m.

The meeting was adjourned at 8:35 p.m.

Respectfully submitted,

Jeanie Neve

Deputy Clerk

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